About the ABRPTSO
ABRPTSO Meeting Dates
Time: 7:30 - 9:30 pm
Location: Click on Meeting date for Zoom link
Tuesday, Dec 15, 2020
Tuesday, Jan 19, 2021
Tuesday, Feb 9, 2021Changed to Monday, February 8, 2021 due to HS Principal Candidate forum
Tuesday, Apr 13 2021
Tuesday, May 18, 2021
Tuesday, Jun 8, 2021
All are welcome!
ABRPTSO Board (2021-2022)
Email the ABRPTSO: firstname.lastname@example.org
Secretary Ranjini Reddy
Treasurer Kara House
Directories Priya Ramanan
Gardening Kristina Rylchlik
Communications Laura-Jean Hickey
Newcomer Welcome Tracey Estabrook
Volunteer Coordinators OPEN
Interschool Council Ezili May-Joseph
School Committee Liaison April Hirschberg
Membership Karen Pierce
Nominations Sonal Goel
Hospitality HS: Asako Judson
JH: Tracey Estabrook & Durga Nirgudkar
Webmaster Shubha Shastri
HS Principal Joanie Dean
JHS Principal Jim Marcotte
The Regional PTSO includes parent representatives from the Acton-Boxborough Regional High School and R.J Grey Junior High School. Board members from both schools sponsor monthly meetings featuring a speaker from the school system, updates from both principals, and general discussion. We advertise these open meetings via email. Board members are elected for one year terms in May.
The ABRPTSO is set up as a 501(c)(3). See the 2020 PTSO Bylaws. Membership includes all JHS and HS parents/guardians of students, all JHS and HS faculty/administrators/staff, and all JHS and HS students.
Officers and Board
The officers are a Chairperson (or Co-chairs), a Secretary, and a Treasurer. The Steering Committee/Board of Directors includes the above officers, the JHS and HS principals and faculty representatives, and the chairpersons of the following: Directories, Gardening, Newcomer Welcome, Communications, Nominations, Inter-School Council Rep, School Committee Liaisons, Hospitality, Volunteer Coordinator, Membership, Webmaster and Forum Coordinator.
Four weeks prior to the Annual meeting, the Nominating chairperson will nominate members for next year's board. The Nominating chairperson will publicly solicit candidates and then report these names at the meeting preceding the election. Prior to elections, a list of final nominees will go to all PTSO members for their consideration. Election of the new board will take place no later than May 31. Officers and Board Members assume office on July 1st and serve for the fiscal year.
The Steering Committee will also appoint a Budget Committee. The Budget Committee will consist of the present treasurer, 3 members at large, one member of the Steering Committee, and the Chairperson, ex officio.
A minimum balance as determined necessary by the Board shall be maintained at all times. All moneys in excess of that minimum shall be spent within 2 years time.
Non-budgeted expenditures under $100 shall be approved by the Chairperson. Those over $100 shall be approved by the Steering Committee.
The Board may vote at any monthly meeting to reallocate funds within the operating budget (not to total more than 5% of the annual budget). Those over 5% require information to be provided to the PTSO membership one month prior to the vote or reallocation.
The PTSO meets every other month, with an annual business meeting, usually in May. The purpose of the May meeting is to elect officers and committee chairs, and approve the budget.
A quorum is the number of board members required to be present for a vote to occur. Fifty percent (50%) of the Board Committees shall constitute a quorum.
For example: Of 13 filled committees and 3 officers equals 16 roles: a Quorum of 8 roles is a required minimum to hold a vote.
Quorum will be determined at the time of a vote based on the actual filled committee position in existence at that time.